This year, Microsoft released several new SharePoint capabilities to help boost user engagement with the platform. In particular, Microsoft continued modernizing SharePoint Online, adding new features. Furthermore, it plans on improving the user productivity of the platform when employees use it for accessing and interacting with their digital assets.
SharePoint Online is offered as a communications and collaboration tool for intranets. As the platform is being updated by Microsoft, SharePoint development services also feel the need to improve to stay on the competitive edge.
SharePoint Online Capabilities
A SharePoint development company today provides updated services as Microsoft continues to upgrade the platform to provide better solutions to organizations across all industry verticals. Typically, the flexible platform includes several conventional capabilities, such as the following.
SharePoint Online lets you set up an intranet for the sharing of business information. It acts as a meeting room for each person within the company to visit during their working session. Employees could find the latest organization news, announcements, or scheduled tasks.
Moreover, it could even opt to customize dashboards by the department. SharePoint has tools for setting up platforms for enhanced employee interactions.
Setting a website in which you could interact with business partners and other stakeholders is also possible with SharePoint Online. This is perfect for the exclusive sharing of common interests with partner organizations. Moreover, you could also provide or access to affiliate services.
- The Document Management Systems
You could exactly use it in the same way as a traditional file server, complete with security groups and folder structure to determine who has access to what. Some differences however are:
– now you have any device, anywhere, secure files access
– sharing externally is possible with controls
– nothing to change
With SharePoint Online, users are at the top to build a site that could have several libraries or sub-sites even. Big organizations could enable every department to have its sub-site for boosting communication. SharePoint takes into account that each organization has a unique classification in terms of storage, and offers flexibility for customizing web structure according to complex business needs.
The platform servers as a collaboration tool for various people working on the same project and sharing the same documents. Everyone will have a version of the same documents, making it easy for all to stay updated with the project. The platform also acts as a portal to connect companies in different locations.
Rather than having to wait to share and interact ideas during a meeting, people could reach out to one another anytime, fostering innovation and boosting productivity.
- Business Intelligence Capability
With SharePoint Online, you can have a birds-eye view of company operations. This provides several ways of making well-informed decisions. Searching through files and find bigger patterns to show progress or setbacks experience is easy.
SharePoint Online is also great in discovering trends and relationships between various variables, such as the way a marketing team does interaction with the sales teams to drive sales and leads. Data could be used to get different departments on board.
With extensive security features, SharePoint Online enables you to configure security at a document, folder, site, or library level. This way, information is not visible to the view of the user if they have no required access level.
You could also opt to control the document life cycles with compliance policies. For example, you could use policies like archival, routing, or expiration policies.
Why Organizations Migrate to SharePoint Online
To keep up with the improvements made by Microsoft on the SharePoint platform, a SharePoint developer has to build solutions that meet the evolving needs of customers. These days, more and more organizations are migrating from On-Premise SharePoint to Online SharePoint. Here’s why.
You must factor in the costs expected that come with an upgrade with SharePoint On-prem. Online SharePoint however provides automatic upgrades to the latest versions as well as additions. You don’t have to worry about patches, or update maintenance, enabling you to focus on the business aspects of things.
SharePoint On-Prem works using a database server, web front end, and the app server to deliver the services configured on them, making management quite complex. You need to hire an IT team or a SharePoint consultant team for maintaining the server, do patches and updates. SharePoint Online on the other hand has nothing to manage, meaning that you could eradicate the need to purchase more hardware, like servers.
Migrating of Content
With SharePoint Online, you could only move content once. With the on-premise, it sets a time limit, which ranges from three to five years for the upgrades required. Online SharePoint in contrast does not set a limit for the time you get to remain until moving to the next version. Thus, when you move content, you only have to do it once.
SharePoint Online 2020, the New Features
- Microsoft Intelligent Search Integration
Microsoft, with OneDrive and SharePoint, plans on releasing an AI content search engine named the Project Context in acknowledging that often employees struggle to locate pertinent data in presentations and emails. The new service has AI algorithms designed for Office 365 content interaction to deliver search results going further traditional keyword-based searches. The AI engine could be used for sifting through all data accessible within the ecosystem of Office 365, asking queries with natural language.
- Enhanced UI Navigation for SharePoint Users
Another new feature is the responsive mega menus, which display and render on mobiles or a full desktop version for all SharePoint websites, which include those not related to hub websites. The management feature is attractive to developers since it provides a way of delivering shortcuts natively to the various SharePoint web pages, with one navigation menu that could list them under various headings.
- Facelift for Yammer
Yammers, an enterprise social networking platform lets users with a similar email domain connect received the much-needed facelift this year. In conjunction with SharePoint, the platform displays user conversation feeds through a web part in the web pages.
Today, Yammer provides enhanced and new features to users, like customizable Yammer, feeds, giving users the ability of filtering content into what they want to see.
For you to make the most of SharePoint Online, you have to work with someone who truly knows how things should be done, like a SharePoint consultant Sydney for instance.